European Society of Coloproctology

Simplifying membership processes for a not-for-profit association using Joomla CMS.

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The European Society of Coloproctology, or ESCP, is a not-for-profit membership organisation who work to promote and advance the field of coloproctology in Europe. The Society is run by an elected Council and they hold an annual conference every year.

A RANGE OF ONLINE RESOURCES FOR MEMBERS

Members of ESCP can sign up online to access a whole range of resources, access to the online journal and a members' directory for keeping in touch with other professionals in their field.

SIMPLIFYING ADMINISTRATIVE TASKS

The ESCP website is a Joomla website, and memberships were previously managed by their secretariat using a series of extensions. This made the process long-winded at times, meaning simple administrative tasks were more time consuming than they needed to be and workarounds would often need to be devised to make the extensions “fit” to the workflow and logic of the ESCP membership structure.

DESIGNING A PLATFORM THAT WORKS FOR YOU

Web Foundry had a series of meetings with the ESCP website team, including committee members and secretariat administrators, to deduce exactly what the platform needed to achieve in order for membership management to be effective both for the members who sign up and use the system, and the administrators who work on the platform everyday.

User stories were written to meet the requirements of these different user types. Our experienced Joomla developers were then able to design and build a custom Joomla extension for ESCP to meet the functionality of the user stories, in place of the multiple third party extensions previously used.

ONLINE SUBSCRIPTION RENEWALS SAVE YOU TIME

Through the ESCP website prospective members can register and pay for a subscription, and existing members can renew - both manually or automatically when their subscription expires.

All aspects of the registration and membership are now controlled through a single dashboard, reducing the time spent by administrators attending to member queries. In addition, custom reports are downloadable from the dashboard, saving time in processing data offline where it is required.

EASY UPDATING TOOLS FOR YOUR ENTIRE TEAM

The Joomla CMS in use on the site means that other elements of content beyond the membership data can also be managed by content editors via the same dashboard - without the need for a developer or any coding ability.

The ESCP team can now

  • manage their events calendar
  • update the website with the very latest news from the society and its members, and
  • ensure the latest information from each of the committee groups, from education to research, is available on the website

Ultimately, all of these elements benefit the Society’s members who get a tailored experience and a regularly updated website.

Guide Price

A fully featured membership website with extensive custom functionality can have a broad price range. Budget upwards of £20k.

How long?

Custom projects can be released in several phases, lasting many months. A typical first development cycle could be 12-16 weeks.

Overview

  • Joomla CMS
  • Custom development
  • Payment integration
  • Clinical Trials Map
  • High volume of content
  • CMS training
  • Hosting
  • Event management

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